Who Is Eligible For a DCP Distribution?

The Digital Copy Control (DCPC) CDLP software program was created to manage the CD distribution of employers in Canada. This program was created to provide employers with a single system that would include all of their employee-related computer data and applications, allowing them to access information electronically. This would enable them to make changes to the data and apply amendments to the software at any time. The amendment procedures will vary between departments, as laid out in the "Employees' Operating Procedures" section of the Employment Standards Branch's Web site.

The major components of the dCP distribution are the Employer Information database (EID), the Incoming Rollover Form (IRF), and the Transfer Log or Transfer File (TRF). These three components are interrelated and work together to distribute the employer's payroll and benefits electronically to all employees on the list. The electronic transfer of a payroll or benefits begins with the sending of an Employer Information database (EID). An EID is a text file containing basic information about the employer, including address, phone number, fax number and email address. When a new employee is added, their EID is updated in the database so they are aware of their role as an employee of the company.

The IRF is a text file that tells the number of days a person is available to work and the pay rate. The TRF contains the list of transferred files for each employee. A person can add, change or delete files. For each file added to the TRF, it is crossed off the list and the corresponding entry is placed in the IRF. This ensures that all files that have been assigned to a particular employee for a specific calendar year following the date of their inclusion in the IRF must be available to that employee during the applicable period.

If a payroll or benefits DCP distribution is made without being approved by the Direct Distribution Service, it will first be sent to the entire department. The entire department receives an electronic notification detailing the distribution. A person can choose whether to approve the distribution or deny it. If a distribution has been approved, the employee's name and address are listed in the IRF. The IRF ensures that a benefit is available to the person during the applicable period.

If a distribution is not approved, the IRF will be cross-checked with your payroll or benefits DPC plan. You must choose one of the payment options from the distribution menu available. If you make a decision not to accept an IRF, you must notify your payroll or benefits DPC provider immediately. If you decide to go ahead with the distribution, you must choose an IRO (Individual Retirement Account). You cannot open an IRO if you are still employed on the payroll of the person receiving the distributions.

Employees who choose to start distribution of the IRF must provide a government-issued IRO or a payroll check for the entire benefit amount, including applicable taxes. This is a temporary procedure while the IRO is being processed. If an employee fails to provide these documents, the IRF may not be distributed to the employee. The employee then must complete a distribution form and sign a government-issued IRO.